Our client is a legal consulting firm in Limassol providing a broad range of legal and business services to an international clientele. Renowned for excellence in corporate administration, compliance, and client support, they are committed to delivering top-tier legal and corporate solutions.
Role Overview
We are seeking a proactive and detail-oriented Legal Administrative Assistant to support our team of legal advisors. This role is essential for ensuring smooth office operations, managing client communications, and assisting with administrative tasks across the firm. The ideal candidate is organized, professional, and comfortable working in a dynamic legal environment.
Key Responsibilities
- Calendar Management: Organize and manage appointments, deadlines, and reminders for legal advisors using the Microsoft teams system to ensure timely workflow.
- Email and Correspondence Management: Filter, prioritize, and respond to emails; draft letters, memos, and client communications on behalf of legal advisors.
- Client Support: Handle initial client inquiries, schedule consultations, assist with client onboarding through Zygos software, and provide follow-ups and responses to client questions.
- Financial Administration: Collect and organize relevant financial information and provide it to the Data Collection Administrator for processing.
- Data Entry & Record Keeping: Maintain accurate case files and records in the Zygos system, ensuring all information is up-to-date and properly organized.
- Travel Coordination & Government Liaison: Arrange travel and accommodations for the team; handle visits to government authorities, including filing applications and managing interactions with ROC, Social Insurance, Migration, municipalities, and other relevant bodies.
- Office Maintenance & Coordination: Ensure the office environment runs smoothly, including coordinating the cleaner, managing office logistics, maintaining professional standards, and supporting day-to-day operations.
Qualifications & Skills
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Attention to detail and high level of accuracy
- Proficiency in Microsoft Office and case management systems (Zygos system preferred)
- Prior experience in legal administration or office support is a plus
- Strong written and verbal communication skills in English and Greek; Russian is a plus
- Valid driving license
What We Offer
- Competitive remuneration package based on experience and qualifications
- Provident fund scheme after successful completion of a 6-month probation.
- Flexible lunch breaks and Friday afternoons finish at 4 PM).
- Birthday half-day off to celebrate.
- Annual leave eligibility from the first day of employment.
- Professional development through seminars, workshops, and continuous learning opportunities.
- Bright, modern office in Limassol.
- Mentoring and coaching from industry leaders.
- Office dogs for emotional support and occasional fun distractions.
- Team activities, social events, and CSR initiatives promoting wellbeing and work-life balance.
All applications will be treated with the strictest confidence. Only shortlisted candidates will be contacted.