Emerald Zebra is committed to protecting your privacy and ensuring the security of your personal data. This combined GDPR Policy and Website Privacy Policy outlines how we collect, process, and safeguard your information in compliance with the EU General Data Protection Regulation (GDPR) and other relevant regulations.

 

Personal and Business Information We Collect

1. Data Collected from Candidates:

• First Name
• Last Name
• Residential Address
• Telephone Number
• Personal Email Address
• Job Title
• Job Function
• Social Media URL
• Salary Expectations (voluntary)
• CV and other relevant documents

 

2. Data Collected from Clients or Prospective Companies:

• Company Name
• Office Address
• Telephone Number
• Business Email Address
• Contact Person’s Name
• Job Title
• Job Description
• Hiring Requirements

 

Purpose of Processing

We collect and process personal data to:

• Match candidates with suitable job opportunities.
• Facilitate communication between candidates and potential employers.
• Provide recruitment services to our clients.
• Comply with legal obligations.

 

How Do We Use Your Data?

Data Retention and Security

• All personal data is processed and stored securely for no longer than necessary. Data is archived for up to 48 months after a candidate is placed. If a candidate requests removal of their data, we will comply within a reasonable period. We will safeguard your rights under the GDPR at all times.

 

Lawful Basis for Processing

Our use of personal data is based on lawful grounds such as the necessity for contract performance, consent, or legitimate interests. Specifically, we may use your data for:

• Assessing your suitability for employment with our clients.
• Providing and managing your account.
• Managing your access to our site.
• Personalizing and tailoring your experience on our site.
• Supplying our recruitment services to you.
• Personalizing our services for you.
• Replying to your emails.
• Sending you emails you have opted into (you may unsubscribe at any time).
• Conducting market research.
• Analyzing site usage to improve user experience.

 

Marketing

• With your permission and/or as permitted by law, we may use your data for marketing purposes, including contacting you by email, telephone, or text message about our services. We will not send unsolicited marketing or spam and will ensure compliance with GDPR obligations. You can withdraw consent at any time.

 

Data Retention

• Data will be kept active indefinitely on our CRM system from registration until placement. After placement, data is retained for 48 months unless updated by the candidate. For unplaced candidates, data is archived for 48 months from the request date and then securely deleted. If a candidate requests immediate data removal, we will comply within a reasonable period, retaining only data necessary for potential legalities related to placement.

 

Anonymity and Survey Data

Our salary surveys are designed to be completely anonymous. We do not collect any personally identifiable information through these surveys. Responses are aggregated and include sector, position, and salary band selected from a drop-down list. This data helps us provide valuable market insights while ensuring compliance with GDPR.

Legal Basis for Processing

We process personal data based on the following legal grounds:

• Legitimate interest in providing recruitment services.
• Consent provided by candidates for storing and processing their data.
• Compliance with legal obligations and regulations.

 

Data Sharing and Transfer

We will never share any personal data, including CVs, without the explicit consent of the individual. When consent is provided, we may share data with:

• Clients who are potential employers.
• Service providers and partners who assist in our recruitment services.
• Regulatory authorities if required by law.

Data is only transferred with the explicit permission of the job applicant for the purposes of their job search within Cyprus.

Your Rights

Under GDPR, you have the following rights:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Request corrections to any inaccurate or incomplete data.
• Erasure: Request deletion of your personal data, subject to certain conditions.
• Restriction: Request limitation of data processing under certain circumstances.
• Objection: Object to the processing of your data based on our legitimate interests.
• Data Portability: Request transfer of your data to another organization.

To exercise any of these rights, please contact us at jobs@emeraldzebra.cy with the subject “Privacy Officer.”

Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. Access to personal data is restricted to authorized personnel only, and our systems are regularly monitored and updated to ensure data security.

Changes to This Policy

We may update this GDPR Policy and Website Privacy Policy from time to time. Changes will be posted on our website, and we will notify data subjects of significant changes via email.

Contact Information

For any queries or concerns regarding your data or this policy, please contact:

Data Protection Officer
Emerald Zebra
12a Evripidou Street, Agia Zoni,
3031 Limassol, Cyprus
Email: jobs@emeraldzebra.cy (Subject: Privacy Officer)

 

Website Privacy Policy

Background

Emerald Zebra understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits our website, www.emeraldzebra.cy (“Our Site”), and will only collect and use personal data in ways described here, consistent with our obligations and your rights under the law.

Definitions and Interpretation

In this policy, the following terms have the following meanings:

• “Account” means an account required to access and/or use certain areas and features of Our Site.
• “Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site.
• “Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003.
• “Personal data” means any data that relates to an identifiable person who can be directly or indirectly identified from that data.
• “We/Us/Our” means Emerald Zebra Ltd, a limited company registered in Cyprus under company number HE418998, whose registered address is 12a Evripidou Street, Agia Zoni, 3031, Limassol, Cyprus.

 

Information About Us

Our Site is owned and operated by Emerald Zebra Ltd. For any privacy-related inquiries, you can contact our Data Protection Officer via email at jobs@emeraldzebra.cy or by post at our registered address above.

What Does This Policy Cover?

This Privacy Policy applies only to your use of our site. Our site may contain links to other websites. We have no control over how your data is collected, stored, or used by other websites. We advise you to check the privacy policies of any such websites before providing any data to them.

Your Rights

As a data subject, you have the following rights under GDPR:

• The right to be informed about our collection and use of personal data.
• The right of access to the personal data we hold about you.
• The right to rectification if any personal data we hold about you is inaccurate or incomplete.
• The right to be forgotten – i.e., the right to ask us to delete any personal data we hold about you.
• The right to restrict (i.e., prevent) the processing of your personal data.
• The right to data portability.
• The right to object to us using your personal data for particular purposes.
• Rights with respect to automated decision-making and profiling.

If you have any cause for complaint about our use of your personal data, please contact us using the details provided.

What Data Do We Collect?

Depending on your use of our site, we may collect some or all of the following personal data:

• Surname & given names
• Education history
• Employment history
• Immigration status
• Current remuneration (voluntary)
• Career goals
• Current job title
• Contact information such as email addresses and telephone numbers
• IP address
• Web browser type and version
• Operating system
• A list of URLs starting with a referring site, your activity on Our Site, and the site to which you might exit

 

How Do We Use Your Data?

We process and store personal data securely and only for as long as necessary. Our use of your data may include:

• Assessing your suitability for employment with any of our clients.
• Providing and managing your account and access to our site.
• Personalizing and tailoring your experience on our site.
• Supplying our services and responding to your emails.
• Conducting market research and analyzing your use of our site.

 

With your permission, we may also use your data for marketing purposes. You have the right to withdraw your consent at any time and request data deletion.

How and Where Do We Store Your Data?

Data is backed up on cloud servers based within the EU. We take suitable measures to safeguard and secure data collected through our site.

Do We Share Your Data?

We may share your data with our client companies to secure employment opportunities on your behalf. We will not share your details without your express permission. Data may also be legally required to be shared under certain circumstances.

What Happens If Our Business Changes Hands?

In the event of a business sale or transfer, personal data relevant to the part of the business being transferred will also be transferred. You will be informed of any such changes and given the option to have your data deleted or withheld.

How Can You Control Your Data?

You may have options to restrict our use of your data, particularly for direct marketing purposes. You can opt-out of receiving emails by unsubscribing.

Your Right to Withhold Information

You may access certain areas of our Site without providing data. However, some features may require data submission.

How Can You Access Your Data?

You have the right to ask for a copy of your personal data held by us. No fee is payable. For more details, please contact us at jobs@emeraldzebra.cy. Attention: Privacy Officer. 

Our Use of Cookies

Cookies are used on our site. You can control or disable cookies through your browser settings. For more details, consult the help menu in your browser or the documentation for your device.

Contacting Us

For questions about our site or this Privacy Policy, contact us via email at jobs@emeraldzebra.cy or by post at our registered office address. Please ensure your query is clear, particularly if requesting information about your data.

Changes to Our Privacy Policy

We may change this Privacy Policy from time to time. Changes will be posted on our site, and you will be deemed to have accepted the terms on your first use of our site following the changes. Check this page regularly for updates.