Job Title: Back Office Assistant
Location: Cyprus (Hybrid -Larnaca ideally, Nicosia or Limassol)
Languages: Proficiency in English required; German is a plus
About Us:
Emerald Zebra, on behalf of its client, a leading digital asset company, known for its innovative solutions and commitment to transparency in the digital assets sector providing both private clients and institutional investors with access to digital assets, combined with expert service and secure trading strategies seeks to hire 2 back office assistants.
Job Summary:
We are seeking a detail-oriented and organized Back Office Assistant to support our day-to-day business operations. The ideal candidate will assist in various administrative tasks, ensuring the smooth functioning of the company’s back-office operations. This is an excellent opportunity for someone who thrives in a fast-paced environment and is eager to contribute to the efficiency of the company’s operations.
Key Responsibilities:
- Customer Database Management:
- Accurately input, update, and maintain data in databases or spreadsheets.
- Verify and cross-check information for accuracy and completeness.
- Backend System Support:
- Assist in monitoring, troubleshooting, and optimizing backend systems to enhance operational efficiency.
- Invoicing:
- Process invoices and manage billing cycles.
- Coordinate with the finance team to ensure timely payments and financial accuracy.
- Documentation:
- Prepare, organize, and manage documents, files, and records.
- Ensure proper filing systems are maintained for easy retrieval.
- Assist with creating reports and presentations when required.
- Administrative Support:
- Coordinate with other departments to facilitate smooth workflow and resolve operational issues.
- Handle email correspondence, phone calls, and internal communications.
- Assist with scheduling and maintaining calendars.
- Manage accommodation and flight arrangements for team members.
- Inventory and Supplies:
- Monitor and manage office supplies and inventory levels.
- Coordinate the procurement process and maintain records of purchases.
- Compliance:
- Ensure all back-office processes comply with organizational policies and industry standards.
- Safeguard sensitive and confidential information.
Qualifications and Skills:
- Strong organizational skills and attention to detail.
- Proven experience in a back-office or administrative role.
- Proficiency in Google Suite and Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and/or other office software.
- Ability to work with various technical tools and software; quick to learn new tools, systems, and processes.
- Strong organizational and multitasking skills.
- Excellent attention to detail and problem-solving abilities.
- Effective written and verbal communication skills and a corporate mindset.
- Ability to work independently and collaboratively within a team.
Why Join Us?
- Work in a flexible and supportive environment with opportunities for growth.
- Play a critical role in ensuring the smooth operation of our backend processes.
- Join a team that values innovation, integrity, and continuous improvement.
If you’re excited to contribute to our team and excel in a backend support role, wed love to hear from you! Please send your CV and a brief cover letter to donna.stephenson@emeraldzebra.cy
Join our client in driving operational excellence behind the scenes!
